Currently Hiring: Finance and Administration Coordinator


Title: Finance and Administration Coordinator

Position Type: Full-time, 35 hours a week

Compensation: 16-20$ /hour depending on experience

Location: 1514 Docteur-Penfield Avenue, Montreal, QC H3G 1B9

To Apply: Send a resume, cover letter and 2 references to Caro Loutfi, Executive Director at


Interested? Don't delay in applying, the application deadline is September 25th, 2017. 

Job Description


Founded in 2004, Apathy is Boring is a national, youth-led, non-partisan, charitable organization that supports our peers in being active citizens in Canada’s democracy. Apathy is Boring supports youth to make a difference in the civic life of our communities through both political and non-political processes. Reporting to the Executive Director, the Finance and Administration Coordinator will be responsible for managing the in-office finance, accounting, and administrative duties of a national non-profit organization. 


  • Use Quickbooks to perform monthly bank reconciliations, track receivables, create invoices, process reimbursements and enter bi-weekly payroll

  • File source deductions and employer contributions returns as well as GST/QST returns

  • Coordinate and assist auditors with yearly financial audit

  • Maintain up-to-date and organized digital and paper files

  • Track government grant budgets

  • Follow up with partners, funders and government bodies to ensure payables and receivables are delivered in a timely manner

  • Arrange travel bookings and hotel accommodations for the executive team

  • Assist with preparation of presentations, spreadsheets and documents

  • Create and monitor budget sheets in an effort to control costs

  • Complete Grant reporting

  • Responsible for purchasing office supplies

  • Maintain database and keep accurate records

  • Responsible for weekly bookkeeping

  • Track progress of funded projects, and event planning and logistics.

  • Respond to general inquiries on the phone and info email account

  • Assist with logistics for monthly board meetings and other events

  • Arrange travel bookings and hotel accommodations for the executive team

  • Other administrative tasks (depositing cheques, supplies management, etc.) as needed


  • Post-secondary education in Finance, Accounting, Administration or related

  • 2-3 years experience in similar role

  • Strong Microsoft Excel knowledge– ability to effectively analyze data using formulas and other functions

  • Strong knowledge of QuickBooks and bookkeeping processes and practices

  • Excellent organizational skills and attention to detail

  • Ability to plan and prioritize workload

  • Exceptional customer service skills and work well in a team environment

  • Bilingual, excellent knowledge of English, and proficiency in French