Administration and Accounting Coordinator

Application deadline: Wednesday February 10th, 2016

Title:            Administration and Accounting Coordinator

Starting date:        As soon as possible

Position Type:         Part Time (15 hrs/wk for 6-12 months, to be discussed)

Wages:              $15/hr

Location:        1514 Docteur Penfield, Montreal, Québec (local candidates only)

To APPLY:        Send a resume, cover letter, and 2 references to Caro Loutfi,
            Executive Director, at



We thank everyone for applying but only those selected for an interview will be contacted.




The Cause




Founded in 2004, Apathy is Boring is a national, youth-led non-partisan, charitable organization that uses art and technology to educate youth about democracy and community engagement.


Job Description



Reporting to the Executive Director, the Administration and Accounting Coordinator will be responsible for managing the in-office administration and accounting duties of a small non-profit organization. This is an entry-level position that requires a person with keen attention to detail and the ability and desire to multi-task and take on a wide range of responsibilities. Basic knowledge of Quickbooks and/or accounting is required for completing bi-weekly payroll, the yearly financial audit and other tasks. This is an ideal position for someone looking to gain accounting and administrative experience in an intimate office setting.



  • Use Quickbooks to perform monthly bank reconciliations, track receivables, create invoices, process reimbursements and enter bi-weekly payroll

  • Coordinate and assist auditors with yearly financial audit

  • Maintain up-to-date and organized digital and paper files

  • Respond to general inquiries on the phone and info email account

  • Follow up with partners, funders and government bodies to ensure payables and receivables are delivered in a timely manner

  • Assist with logistics for monthly board meetings and other events

  • Arrange travel bookings and hotel accommodations for the executive team

  • Assist with preparation of presentations, spreadsheets and documents

  • Other administrative tasks (depositing cheques, supplies management, etc.) as needed



  • Post-secondary education in Finance, Accounting, Administration or related

  • Strong Microsoft Excel knowledge– ability to effectively analyze data using formulas and other functions

  • Familiarity with QuickBooks

  • Familiar with bookkeeping processes and practices

  • Excellent organizational skills and attention to detail

  • Ability to plan and prioritize workload

  • Exceptional customer service skills and work well in a team environment

  • Bilingual, excellent knowledge of English, and proficiency in French