Currently Hiring: Ottawa Project Coordinator

Deadline to Apply: Sunday, November 12th, 2017

Title: Ottawa Project Coordinator

Position Type: Full-time, 35 hours a week

Compensation: 17-20$/hour depending on experience

Location: Ottawa

To Apply: Send a resume, cover letter and 2 references to Caro Loutfi, Executive Director at

Job Description

The Ottawa Project Coordinator will report to the Program Manager based in Montreal, and oversee 35 volunteers to create and implement a local community project. The Ottawa Project Coordinator will oversee the local hub, lead weekly training workshops, coordinate volunteer schedules and support youth in co-creating, delivering and evaluating their community project. This role will require someone who is an excellent facilitator, can multi-task in a fast-paced environment, have a strong work ethic, and a background in building partnerships.




Ambassador and Volunteer support (50%)

  • Work with a group of youth volunteers between the ages of 18 and 30 years old

  • Recruit Ambassadors and Volunteers, assist in training, co-prepare duties and timelines, and track Ambassador and Volunteer hours

  • Lead training workshops for weekly gatherings

  • Coordinate logistics for weekly gatherings including food, childcare if needed and note takers to support full participation from youth volunteers

  • Support Ambassadors and Volunteers in working towards the objective of the community project

  • Foster positive relationships between Ambassadors and Volunteers to ensure efficacy of the community project


Hub Coordination (20%)

  • Track daily reporting of activities

  • Assist in creating a space that is welcoming and accommodating to Ambassadors and Volunteers

  • Maintain files and records with effective filing systems

  • Liaise with local community partners and set meetings

  • Keep Hub area clean and organized


Community Project development and implementation (20%)

  • Prepare and conduct outreach activities to become aware of needs in the community

  • Assist in preparation, planning and implementation of community project  

  • Create and maintain relationships with community partners

  • Work together with Ambassadors and Volunteers, to plan, prepare and manage community project


Budget Coordination (10%)

  • Manage budget for community project

  • Manage budget for office supplies, as well as Ambassador and Volunteer supplies

  • Track and file purchase receipts

  • Manage files, record systems, office supplies and inventory

  • Coordinate with Finance Coordinator and Program Manager



  • Strong knowledge of local issues and aware of community needs

  • Experience with volunteer coordination or management

  • Well versed in anti-oppressive practices and creating safe space

  • A seasoned facilitator who is respectful of youth’s varying needs and lived experiences

  • Remains calm under pressure and able to quickly solve a problem when it arises

  • Well developed interpersonal, and relationship building skills; ability to establish rapport

  • Excellent written and oral English and French skills

  • Effective communication skills including verbal and written skills  

  • Degree in Social Work, Counselling, or equivalent work experience

  • Excellent knowledge of computer and spreadsheet/word processing software

  • Proven ability to work effectively both independently and in a team based environment

  • Demonstrated willingness to be flexible and adaptable to changing priorities  

  • Strong multi-tasking and organizational skills

  • A wide degree of creativity and latitude